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Tulane University Digital Library Metadata Guidelines

These guidelines were approved by the Digital Production Review Committee in September 2019.

Basics about Names

Names are recommended if applicable.

  • Use authorized forms of names from the Library of Congress Name Authority File (NAF) or the Virtual International Authority File (VIAF) when they exist.
  • Construct names according to current standards if an authorized version cannot be found, and note the unauthorized names in your data dictionary.
  • If no names are associated with the resource, leave the field blank; do not enter “Unknown” or any variant in a name field. Instead, use a note field to denote unknown responsibility for the resource.
  • If multiple roles are associated with a resource, create a column named after the type of name and the term for the role they played (ex. Personal Names--Creator). For more information see "Name Roles" below.
    • Name types will usually be "personal" or "corporate", but "family" and "conference" are also authorized.
  • If multiple names are associated with the same role for a resource, separate them with a semicolon and a space ("; ").

For more information about choosing and forming names, see DACS Names or RDA Agents below.

Name Roles


Each column containing names is required to be labeled with a role.


Role types can include:

  • Creator: A person or organization responsible for the intellectual or artistic content of a resource.
    • There should generally only be one creator, with a loose maximum of two.
    • If there are multiple people responsible for "creating" a resource, their specific roles should be recorded as the titles of multiple columns, and their names put into the appropriate column.
  • Contributor: A person, family or organization responsible for making contributions to the resources.
  • Degree Granting Institution: A organization granting an academic degree
  • Photographer: A person, family, or organization responsible for creating a photographic work
  • Interviewer: A person, family, or organization responsible for creating or contributing to a resource by acting as an interviewer, reporter, pollster, or some other information gathering agent
  • Interviewee: A person, family or organization responsible for creating or contributing to a resource by responding to an interviewer, usually a reporter, pollster, or some other information gathering agent
  • Author: A person, family, or organization responsible for creating a work that is primarily textual in content, regardless of media type (e.g., printed text, spoken word, electronic text, tactile text) or genre (e.g., poems, novels, screenplays, blogs). Use also for persons, etc., creating a new work by paraphrasing, rewriting, or adapting works by another creator such that the modification has substantially changed the nature and content of the original or changed the medium of expression
  • Addressee: A person, family, or organization to whom the correspondence in a work is addressed

Other role terms from the MARC Code List for Relators should be added when applicable. If no term from the MARC Code List for Relators is appropriate, an optional secondary source is the RDA Appendix I.

About Names in MODS

Commonly Used MODS Encoding for Names
  • Names will usually be nested inside the top level element "name". Publisher names will be described in the [] portion of this documentation.
  • Attributes of name that will be used most frequently include: type, authority, valueURI, and displayLabel
    • type is required in every name element. It indicates whether the name is a personal, corporate, conference, family name.
    • authority should include the code from the Library of Congress Name and Title Authority Source Codes, if a uniform name from one of the thesauri was used
    • valueURI should be present if that thesaurus contains Unique Resource identifiers for its entries
    • displayLabel is an optional element that can be used to distinguish multiple names in the front-end display. It is most useful for communicating to end users what a name's role in relationship to the resource was (author, illustrator, editor, etc.)
  • Sub-elements of name are namePart, nameIdentifier, displayForm, affiliation, role, description, and etal
    • namePart is a required sub-element and will generally contain the contents of an entire name string; though only one namePart is required, multiple nameParts (with type attributes date, family, given, termsOfAddress are permitted)
    • nameIdentifier is an optional element; it can be used to contain a local unique identifier for intellectual control or disambiguation; recommended practice is to create one of these for every name not found in an authority file following the format LRU_[type of authority]_[10-digit number in order]
    • displayForm is an optional element that can be useful if the authorized form of the name used in namePart is not ideal for your project
    • affiliation is an optional element
    • role is a recommended element that describes the relationship between the named person, family, corporation, or conference and the item being described. For each role, two roleTerm subelements are required
      • One roleTerm must have an attribute type of code. It will contain the 3 letter code found in the MARC Code List for Relators.
      • Another roleTerm must have an attribute type of term. It will contain the full English term found in the MARC Code List for Relators.
      • additional attributes are permitted in MODS, and may be useful if in the future records are created in languages other than English, or if we choose to implement the URIs for the MARC Code List for Relators
    • description and etal are optional elements not currently used in the TUDL

Examples of Names Encoded in MODS

Personal name, creator, simple
        <mods:namePart>Dupleix, Hardancourt</mods:namePart>
            <mods:roleTerm type="code">cre</mods:roleTerm>
            <mods:roleTerm type="text">Creator</mods:roleTerm>
Personal name, creator, name in LCNAF
<mods:name authority="naf" valueURI="">
        <mods:namePart>Ferrata, Giuseppe, 1865-1928</mods:namePart>
            <mods:roleTerm type="code">cre</mods:roleTerm>
            <mods:roleTerm type="text">Creator</mods:roleTerm>

Family name, contributor

 <mods:name type="family" authorityURI="">
        <mods:namePart>Destrehan family</mods:namePart>
            <mods:roleTerm type="code">ctb</mods:roleTerm>
            <mods:roleTerm type="text">Contributor</mods:roleTerm>

Corporate name in French, author

<mods:name type="corporate" authorityURI="" lang="fre">
        <mods:namePart>Compagnie des Indes</mods:namePart>
            <mods:roleTerm type="code">aut</mods:roleTerm>
            <mods:roleTerm type="text">Author</mods:roleTerm>

Personal name, photographer

        <mods:namePart>Leon, Trice</mods:namePart>
            <mods:roleTerm type="code">pht</mods:roleTerm>
            <mods:roleTerm type="text">Photographer</mods:roleTerm>
Personal name, multiple nameParts, authority and alternative display version
<name authority="naf" type="personal">
          <namePart type="family">Aulnoy</namePart>
          <namePart type="termsOfAddress">Madame d'</namePart>
          <namePart type="given">(Marie-Catherine)</namePart>
          <namePart type="date">1650 or 51-1705</namePart>
          <displayForm>Countess d'Aulnoi</displayForm>
                <roleTerm authority="marcrelator" type="code">aut</roleTerm>
                <roleTerm authority="marcrelator" type="term">Author</roleTerm>
Compound Corporate name
<name authority="naf" type="corporate">
           <namePart>United States Naval Academy</namePart>
           <namePart>Drum and Bugle Corps</namePart> 
               <roleTerm authority="marcrelator" type="code">prf</roleTerm>
               <roleTerm authority="marcrelator" type="code">Performer</roleTerm>
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