Eligibility is based on one of two things: your date of hire and the rank assigned to you at hire or the date of your last promotion and rank. See the Tulane University Libraries Library Department Handbook, Part III, Guidelines for Members of the Library Department, for information about ranks and promotions. See also this libguide for promotion dates.
The requirements for each promotion is determined by your next eligible rank. Details are found in the Tulane University Libraries Library Department Handbook, Part III: Guidelines for Members of the Library Department.
A dossier is a collection of documents that the Promotions Committee will use in review of your application for promotion.
Required documents include:
Each June the Promotions Committee holds an information session to discuss the promotion process and answer questions. These sessions will be recorded, and links to previous recordings are found under this guide’s “Resources” tab. Seeking advice from colleagues or your supervisor can also be helpful.
When your dossier is ready, you will upload the documents to Interfolio between August 1 and September 30.
Interfolio is the program used by the Provost’s office to manage promotion dossiers. Access to it is through Gibson Online. After receiving your application for promotion, the Promotions Committee will notify the TUL Senior Program Coordinator for HR who will have a case opened for you. You will receive an email from the software when it's available.
Contact the TUL Senior Program Coordinator for HR if you have a problem.
The supervisor will submit their letter to the Promotions Committee Chair and the Chair will upload the letter to Interfolio.
Dossiers are reviewed by the Promotions Committee between October 1 and November 30. The committee writes a letter of recommendation and uploads their letter to Interfolio. All documents are then reviewed by the TUL Dean who adds a letter of recommendation in Interfolio. The dossier is now ready for review by the Provost’s office. The Provost will notify the TUL Dean of a decision usually sometime during the Spring semester.
Promotions are effective one month after the Provost approves it.
Promotion announcements come from the Provost to the Administrative Office. The Administrative Office will notify you.
Compensation for promotion is dependent on the budget. However, compensation is relative to the next promotion rank. When the compensation is awarded is dependent on the TUL administration budget process.
If you change your mind after submitting the application form, notify the Promotions Committee and your supervisor immediately. Depending on your next rank, you may be able to wait another year.
For more information, see the Tulane University Libraries Library Department Handbook, Tulane University Libraries Grievance Procedures.
Depending on your next rank, you may be eligible to apply again. However, if you are in your final year of eligibility, you'll receive a notification of termination with an effective date. For more information consult the Tulane University Libraries Library Department Handbook, Part III. Guidelines for Members of the Library Department, section on Ranks.
